.

Start Using Employee Profiles in Your Prompts

If you’ve ever asked AI to “build a training plan for a new hire” and gotten a vague, one-size-fits-all result, you probably thought about not using AI again.

That’s what happens when we forget to feed the AI the most important ingredient: context. The more it knows about who it’s helping, the better it can respond. That’s where profiles come in.

Think of employee profiles like mini data sheets you build once and use repeatedly. They help you define who you’re talking about before you ask the AI to do anything. Because without them, AI will assume things that might totally miss the mark. (Sound familiar?)

Let’s say you want to create a training plan. If you just type “Create onboarding for a new HR manager,” the AI will do its best—maybe too much or too little. But if you give it a profile like:

• Name: Jordan

• Role: HR Manager, first-time people leader

• Strengths: Compliance, policy writing

• Gaps: Coaching skills, tech tools

• Learning style: Prefers video over docs, works best with examples

Now the AI can create something that feels right—because you gave it the right starting point. ✅

This isn’t just about training. You can use employee profiles to write feedback summaries, personalize learning journeys, or tailor recognition messages. And when you build them once, you can plug them into prompts again and again.

That’s exactly the kind of work Paul helps HR pros think through: Not just what to ask AI, but how to frame the ask with useful context like profiles, personas, or structured data. Because better prompts start with better prep.

Why Profiles Should Be in Your AI Toolkit

1. AI isn’t personal unless you make it personal
AI doesn't know your team—unless you tell it. Generic prompts give you generic results. Profiles bridge that gap and turn AI into a helpful assistant instead of a guessing machine.

Whether you're designing learning, writing communications, or planning performance conversations, profiles help the AI show up ready.

2. Profiles reduce rework
Ever find yourself tweaking the same AI output over and over again? That’s usually because it made the wrong assumptions. When you insert a profile up front, the AI doesn’t have to guess who it’s helping.

You save time, reduce edits, and create a repeatable system your whole team can learn.

3. They help you teach AI how your organization works
You’re not just writing prompts—you’re training a tool. When you feed in structured info like roles, goals, and preferences, you’re teaching AI how to adapt to your workplace.

That’s a skill worth practicing, especially as more HR systems embed generative AI. The better your input, the better your team’s output.

Start building simple profiles for your most common employee types—new hires, managers, team leads, remote workers. Then practice inserting one into a prompt and see how the output improves.

Takeaways:

1. AI performs better when you give it clear, structured context like employee profiles.

2. Profiles reduce AI assumptions, improve accuracy, and save time across HR tasks.

3. Learning how to build and use profiles is a practical way to develop your prompt skills.

Let AI know who it’s helping and watch how much better it performs.

📄 Prompt of the Week

Use this prompt to build employee profiles:

ROLE:
You are a people data specialist with experience in analyzing HR information to create practical, easy-to-use employee profiles for workforce planning and AI integration.

REQUEST:
Review the employee information I provide under ###EmployeeData and generate structured employee profiles that can be reused in AI prompts or workforce strategy tasks. Focus on summarizing key attributes that influence how employees learn, communicate, and perform.

GOAL:
Transform individual employee information into clear, role-relevant profiles that support tasks like personalized training, internal mobility, or performance coaching. These profiles should reduce ambiguity in prompts and make AI outputs more accurate and aligned with real employee needs.

INSTRUCTIONS:
• Analyze the employee data I provide (such as job title, responsibilities, strengths, development areas, learning preferences, or tools used).
• Create one profile per employee, organized in a clear, repeatable format.
• Include the following sections: Name, Role, Core Strengths, Development Needs, Learning Style, Work Style, and Tools/Systems Used.
• Keep each profile concise—ideally no more than 150 words each.
• Avoid assumptions not supported by the data provided.

OUTPUT FORMAT:

1. Employee Name

2. Role/Title

3. Core Strengths

4. Development Needs

5. Learning Style

6. Work Style

7. Tools/Systems Used

###EmployeeData:

[Insert relevant employee info here, such as notes from a development conversation, performance review excerpts, survey responses, or learning history]

🤩  The Fun Side of AI

Using AI doesn’t have to be all work. Here is a fun way to interact with AI.

Tell Your Story

ROLE:

Act as a digital storytelling coach and content creation expert.

REQUEST:

Help me develop compelling digital stories that resonate with my target audience.

GOAL:

To learn the key elements of effective digital storytelling and create engaging content for my online platforms.

INSTRUCTIONS:

• Target Audience: Describe my ideal audience, including their demographics, interests, and online behavior. [Example: My target audience is young adults interested in sustainable living and ethical fashion.]

• Storytelling Goals: Define what I hope to achieve with my digital stories. [Examples: Increase brand awareness, drive traffic to my website, inspire action, build community]

• Content Format: Specify the format I plan to use for my stories. [Examples: Blog posts, social media updates, videos, podcasts, infographics]

• Story Themes: Brainstorm potential themes or topics for my digital stories. [Examples: The impact of fast fashion on the environment, tips for creating a sustainable wardrobe, interviews with ethical designers]

• Emotional Connection: Identify the emotions I want to evoke in my audience. [Examples: Empathy, excitement, curiosity, inspiration]

• Call to Action: Determine what I want my audience to do after engaging with my stories. [Examples: Visit my website, subscribe to my newsletter, share my content, leave a comment]

• Visual Elements: Suggest appropriate visuals to accompany my stories. [Examples: High-quality photos, illustrations, videos, animated graphics]

• [Optional Subtopics]: Choose at least three of the following to further refine the analysis: [Story Structure, Narrative Techniques, Platform Optimization, Content Promotion, Audience Engagement Strategies]

OUTPUT FORMAT:

• A comprehensive guide to digital storytelling, tailored to my specific needs and goals.

• Include: Key elements of effective digital storytelling. Examples of successful digital storytelling campaigns. Tips for creating engaging content across different platforms. Strategies for measuring the impact of my stories. A content calendar template for planning and organizing my digital stories.